Purchase order generator. Clear terms, fewer disputes.
A purchase order (PO) is the buyer's formal, signed order to a supplier, stating the goods, quantities, prices, delivery and payment terms and the conditions both sides accept. Fill in the form and this generator builds a professional PO with totals, Incoterm and optional clauses for AQL inspection, golden sample, warranty, IP and compliance.
- Free, no sign-up
- Runs in your browser
- Save as PDF or email it
Saved. Want a copy in your inbox or on WhatsApp as well? Optional.
Three steps. One clear answer.
- 01
Enter the PO number, both parties, currency, Incoterm with its named place, payment terms and the ready-to-ship date.
- 02
Add your line items with part numbers, quantities and unit prices, plus any discount, one-off charge or tax.
- 03
Switch on the clauses you need, then copy the PO as text or save it as a PDF for signature.
Line amounts are quantity × unit price, rounded to two decimals. The discount applies to the subtotal; the other charge (for example one-off tooling) is added after the discount, and tax is calculated on the discounted subtotal plus the other charge. Incoterms follow the Incoterms® 2020 rules, each with its named place. The inspection clause references ANSI/ASQ Z1.4 (ISO 2859-1) single sampling at General Inspection Level II. The clauses are a sound starting point for export orders; have your own legal adviser review them for high-value or long-term contracts.
Results are estimates to support your decisions. For binding figures, ask our team or your customs broker.
Straight answers.
Anything else, ask us directly. A principal replies, not a bot.
[email protected]What should a purchase order to an overseas supplier include?
PO number and date, legal names and addresses of both parties, item descriptions with part numbers, quantities, unit prices and totals, currency, Incoterm with named place, payment terms, ship date, and the conditions for inspection, packing, quality and intellectual property.
What are typical payment terms with suppliers in China or India?
The most common are a 30% deposit with the order and the 70% balance against a copy of the bill of lading, or before shipment after a passed inspection. Established relationships move to open terms such as net 30 or net 60.
Is a purchase order legally binding?
A PO becomes a binding contract once the supplier accepts it, usually by signing and returning it or by starting work under it. That is why this PO asks for signed acceptance within three working days.
Why put an inspection clause in the PO?
It makes pre-shipment inspection to an agreed AQL a condition of shipment and balance payment, so both sides know in advance how a lot is accepted and what happens if it is not.
Tools that work well together.
Turn this result into a free teardown.
Send one drawing, photo or quote. A principal returns how it is made, where it is made best and a realistic target price, free, in 48 hours.